Students

How to Register in OCRA

INSTRUCTIONS FOR ANNUAL PE FOR AY 2020-2021

1. Students are required to register/ get a PGH case number (Blue Card) by accessing PGH Online Consultation Request for Appointment (OCRA) System through the following link pghopd.up.edu.ph OR send a filled out PGH Kaalaman Form to mrd-admitting.uppgh-list@up.edu.ph. Call PGH OPD Medical Records Section 8554-8400 loc 5317 for OCRA issues related to account creation.
2. Steps in registering in OCRA (See Appendix). Once registered please wait for call/ text to confirm date and time of appointment/consult. Go to “View Appointments” in OCRA for confirmation of appointment. IF in 24-48 hours , the student has not received a confirmation of the date and time of appointment, please call UPHS hotline 8554-8400 local 6101/6102, SMART 09617321764 or email hs.uppgh@up.edu.ph. Please indicate in the Subject Heading of Email: College - No Appointment Confirmation
3. Send the following requirements for periodic health examination thru UPHS email hs.uppgh@up.edu.ph with email title PHEX_College_Family Name (e.g. PHEX_CM_DelaCruz) for validation. This must be done before their scheduled appointment.
   • Accomplished periodic health exam form
   • Chest x-ray result
4. The following requirements for HICU clearance may be submitted to pgh.hicu@gmail.com before August 15, 2020 for LU6 & LU7 and PGIs and before September 15, 2020 for LU5 students. * Mandatory for LU5 to LU7 students of CM, PGIs and undergraduate students of CD, CN, CP, CAMP, and CPH only. LU3 and LU4 students are encouraged to have the test done.
   ** For LU5, LU6 and LU7 students of CM and PGIs only.
   • AntiHBs,HbsAg result*
   • Varicella IgG result**
   • HICU clearance **
5. Previous test results may not be available from UPHS. Records need to be retrieved from the old UPHS section therefore it may not immediately available upon request. Please by guided by the following HICU guidelines:
   1. Hepatitis B serology

      HBsAgn	Anti HBs titers (mIU/mL)	Recommendation
      negative	>1000	No further action needed, student is immune. No need to repeat HBsAgn or AntiHBs titers.*
      negative	<10 or nonreactive	Recommend 3 doses of Hepatitis B vaccine; repeat antiHBs titers 1-2 mos after the last dose, if possible
      negative	<100	Recommend one dose of Hepatitis B vaccine
      positive	<100	Request for HBV DNA viral load
      positive	<10	Repeat HBV DNA viral load and Anti HBs titers after 6 mos

   2. Varicella IgG – proof of previous vaccination or natural varicella signed by a physician
6. If student fails to submit the necessary titers or receive the required vaccinations, the stu-dent may sign an informed waiver about the risks.  Please submit the waiver to HICU.
7. Students are encouraged to  have their physical examination  done by a medical practi-tioner (use annual PE form)  and their laboratory exams done outside  PGH. IF physical exam  in PGH is opted by student then this has to be scheduled thru the PGH OCRA system. Use the “PGH employee” option to schedule a tele consult or face to face appointment.
8. UPHS will notify student  once cleared. Names of students cleared for enrollment will be submitted to the college.
9. “Screening Questionnaire”  for COVID is a self assessment test for all students. This should be done every day. If at least one of the answers to the symptom is YES, do self isolation, do not go to school and schedule an appointment with UPHS via OCRA.

   No need for UPHS clearance if the answer to all signs/symptoms is NO. 

   For inquiries, you may call the UPHS hotline 8554-8400 local 6101/6102; SMART 09617321764 or email hs.uppgh@up.edu.ph. 

10. Colleges with clinical rotations/ face to face classes will be given an earlier appointment for HS.
    Medicine: (LU5 - 7) June - July 17
    Dentistry: July 20-Aug 7
    CAMP:  (Interns) Aug 10-11
    Pharmacy: June -Aug 11
    Nursing: Aug 12-Aug 28
    Medicine : (LU1-5)  Aug 31-Sept 18
    Dentistry - September 21
    CAS: Sept 22-Oct 30
    Public Health: November 2-20
    CAMP: Nov 23-27
    Graduate Students : Dec 1-Dec9
11. Students who are not able to register online through the OCRA system may still register outside of the scheduled dates however they should be aware that the colleges that are scheduled on those dates will be given priority.
12. Deadlines for submission of UPHS clearance

    Activity and Year Level	PRIORITY Dates for Accessing OCRA	Deadline for Submission of Clearance from UPHS
    Students with PGH clinical rotation or face-to-face patient contact:
    LU6 and LU7	June 23, 2020 until July 17, 2020	July 31, 2020
    LU5	June 23, 2020 until July 17, 2020 OR August 31, 2020 to September 10, 2020	September 15, 2020
    Predominantly online activity
    LU1, LU2, LU3, LU4	August 31, 2020 to September 18, 2020	December 15, 2020

IMPORTANT REMINDERS

• The case number is not automatically generated once you register into OCRA. Medical Records will still have to assign a number to you. (Note: Still waiting for reply from the medical records on how this case number can be viewed). If the student forgot his/her case number , this can be searched in the system using the student’s name
• There is no calendar to choose your appointment date. One has to wait for call/text to confirm scheduled appointment.
• OCRA cannot accept online submission of the PE forms and lab results so this has to be emailed to Health Service
• Please be advised  that an appointment is needed before you can be cleared. The PE form and Chest xray that are submitted needs to be validated before they can be cleared thus the need for the appointment.

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Reference: PGH - Office Of The Deputy Director For Health Operations Website

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Office of Student Affairs

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Student Learning Assistance System Online

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